You can also set numbers with letters for the names of your long-term work breakdown project milestones. In this case, the action of signing files should be considered as a single task with a duration. Therefore, something like 'Sign a contract to move to the next step' is not appropriate, but 'Step B starts/finish' is fine. Setting names: Milestones should be set with straightforward names, but not ones that reflect they are tasks.Frequency: Normally, milestones can be set on a monthly basis, but project managers should adjust the actual frequency according to specific workload and the availability of resources.Team communication: Before setting milestones, you may unpack all the basic steps and communicate with different roles in your team for more details like types of resources, budgets, duration and more.However, you can simply refer to the following circumstances to make a decision: It could be difficult to distinguish between tasks and milestones, especially for large projects. Team members can celebrate, or take a quick break just before the upcoming work pressure. Motivation: Setting milestones could efficiently motivate your team because of the sense of accomplishment.Assist in noticing risks: Placing milestones can assist in identifying potential bottlenecks, especially for those generated by your external partners.For example, for monthly business meetings, project managers can report projects only based on milestones to efficiently manage stakeholders' expectations. Informative for stakeholders: Milestones offer a top-level view of the project key dates and events to those who are not familiar with your project, i.e.Hence, project managers or team supervisors can productively distribute resources or assign tasks according to milestones. It shows you how the project is progressing based on the initial plan with the comparison between the estimated completion date and the actual finish date. Easy-to-use: Milestones are very simple to understand and flexible to use.

Ganttproject when to use it